Data room confidential mode is a feature which allows administrators of virtual data rooms to limit a particular user’s access to the VDR according to their IP address or device type. It’s a valuable tool for M&A deals and other sensitive business ventures.
A good service will allow users to define granular permissions as well as use two-factor authentication. They will also provide remote shred which removes downloaded files when administrators have removed access. Additionally they will be able to handle the most commonly used file formats like PDFs and XLSXs. The most reliable providers can put watermarks on the files users download, which discourages people from sharing copies the files online. They can also provide an expiration date for files that have been downloaded to prevent downloads that are not authorized.
Redaction is a third tool that allows the administrator to block (black out) specific text fragments or regions of a document from authorized users. This feature is crucial since it shields sensitive business data as well as personally identifiable information from hackers. The most trusted VDR providers can my company edit PDF, doc docx, txt and ppt as well as pptx, pptx GIF, jpg, and gif files as well as Q&A files.
Some providers let users print out documents which will automatically include a watermark. they will also allow users to download the original version of a file. A good provider will offer a question-and-answer function that lets users discuss documents in the dataroom. They also store answers in the form of a searchable database. This is a great feature for M&A deals as well as any due diligence project.